Bespoke B2B software, UK based
Bespoke software for your business, built around how you work
We replace spreadsheets, inboxes and manual chasing with software made for your team: case tracking, forms, deadlines, reports and dashboards. Fixed price, live in weeks, working alongside the systems you already use.
Built around your process
Off-the-shelf tools make you change how you work. We build around your process, your forms and your policies.
Fixed price, no per-user fees
You agree the price before work starts. Adding people to your team does not add to the bill.
Talk to the engineer, not an account manager
You deal directly with the person writing the software, so decisions happen on the call rather than three emails later.
What we build
The pieces your team actually needs
Most builds are a combination of these, shaped to your forms, your policy and the way your team already works.
Case and compliance trackers
Legal clocks in working days and hours, warnings before a deadline is missed, and a full audit trail of who did what and when.
Forms and triage
Office and mobile forms for staff on site, with photos, auto-filled from the case so nobody retypes what you already hold.
Jobs and contractors
Job orders, surveys, contractor deadlines and status in one place, instead of a spreadsheet and a chain of forwarded emails.
Letters and reports
Documents generated from your data, then sent and stored automatically against the record they came from.
Dashboards
Live figures for managers and directors, breach and performance reports, and exports ready for board papers.
Fits your systems
Built inside your Microsoft 365 or as a secure web app, with exports and links to the tools you already use.
Examples
What this looks like in practice
Two illustrations of the kind of system we build. They are examples of the work, not a limit on the sectors we work with.
Housing associations
An Awaab’s Law hazard tracker
Triage, the legal clocks, decants, job orders, recurrence tracking and tenant written summaries, all on one case record.
- Clocks in working days and hours, with bank holidays handled
- Triage forms with photos and vulnerability flags
- Tenant written summaries generated from the case
- Breach and performance reporting for the board
Professional firms
A client deadline tracker
MTD quarters and Companies House identity checks, with automatic reminders and a live view of who is ready and who is late.
- Every client deadline in one list, sorted by what is closest
- Automatic reminders to the client and the file handler
- A status view partners can scan in seconds
- Exports for practice reporting
How it works
From first call to live in weeks
Four steps, with a fixed price agreed before any build work starts.
- Step 1
15-minute call
A short call to understand your process: what your team does today, where the time goes and what has to be evidenced.
- Step 2
A demo shaped around you
We come back with a demo built around your forms and your policy, so you are judging your own process rather than a generic product.
- Step 3
Fixed-price first phase
You agree the price before work starts. A working version to test within two weeks, live in two to three.
- Step 4
Review after six weeks
A review after six weeks of real use, against the points you set at the start. Ongoing support is optional, not assumed.
Data and security
Where your data sits, and who can reach it
Your data stays yours
It can sit inside your own Microsoft 365 tenancy, under your controls and your retention rules.
UK hosting and named logins
Web versions are hosted in the UK, with named logins and role-based access rather than a shared password.
A data processing agreement first
We put a data processing agreement in place before any real data is used.
Registered with the ICO
Learnfinity Ltd is registered with the Information Commissioner's Office, registration ZB936867.
Tell us what your team does in spreadsheets today
A 15-minute call is usually enough to work out whether this is worth building. If it is not, we will say so.
Or email anwar@aidflow.co.uk
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